How to Change a Company Name in Kenya: A Step-by-Step Guide
Are you looking to rebrand your business or change the name of your company in Kenya? If so, you’re probably wondering how to change a company name in Kenya. Changing a company name can be a daunting task, especially if you’re not familiar with the legal requirements and procedures involved. In this article, we’ll take you through the step-by-step process of changing a company name in Kenya, ensuring a smooth transition for your business.
Why Change a Company Name?
There are various reasons why a company may need to change its name. Perhaps the business has undergone a significant transformation, and the current name no longer reflects its new direction. Maybe the company wants to rebrand itself to better appeal to its target audience or to distance itself from a previous reputation. Whatever the reason, it’s essential to understand the legal implications of changing a company name in Kenya.
In Kenya, a company’s name is registered with the Companies Registry, a department under the Attorney-General’s Office. The Companies Registry is responsible for regulating and overseeing the incorporation, registration, and operation of companies in Kenya.
Pre-Changing a Company Name: What You Need to Know
Before you start the process of changing a company name in Kenya, there are a few essential things to consider:
Firstly, ensure that your company is registered with the Companies Registry and is up to date with all its statutory obligations, including filing annual returns and paying annual fees.
Secondly, check if the proposed new name is available and not already in use by searching the Companies Registry database.
Thirdly, obtain the necessary approvals from the relevant authorities, such as the Kenya Revenue Authority (KRA) and the National Social Security Fund (NSSF), if applicable.
The Process of Changing a Company Name in Kenya
Now that you’ve completed the pre-changing a company name steps, it’s time to start the process of changing a company name in Kenya. Here’s a step-by-step guide to help you through:
Step 1: Pass a Special Resolution
Convene an extraordinary general meeting (EGM) with your company’s shareholders and pass a special resolution to change the company name. The resolution must be approved by at least 75% of the shareholders present and voting.
Step 2: File the Special Resolution with the Companies Registry
Within 30 days of passing the special resolution, file a copy of the resolution with the Companies Registry, accompanied by a fee of KES 10,000.
Step 3: Apply for a New Certificate of Incorporation
Once the special resolution has been filed, apply for a new certificate of incorporation reflecting the new company name. You’ll need to submit the following documents:
- A completed Form CR14, which is an application for a new certificate of incorporation
- A copy of the special resolution passed by the shareholders
- A copy of the company’s memorandum and articles of association, which must be updated to reflect the new company name
- The prescribed fee of KES 10,000
Step 4: Update the Company’s Records
Once you’ve received the new certificate of incorporation, update the company’s records, including the company seal, letterheads, and other stationery.
Step 5: Notify Relevant Authorities and Stakeholders
Notify the relevant authorities, such as the KRA, NSSF, and any other regulatory bodies that your company deals with. You should also inform your customers, suppliers, and other stakeholders about the change in company name.
Post-Changing a Company Name: What to Expect
After changing a company name in Kenya, there are a few things to expect:
Firstly, the company’s new name will be reflected on the Companies Registry database, and the public will be able to access this information.
Secondly, the company will need to update its tax records and obtain a new tax PIN from the KRA.
Thirdly, the company may need to update its banking records and obtain new cheque books and debit/credit cards.
In conclusion, changing a company name in Kenya requires careful planning and execution. By following the steps outlined in this article, you can ensure a smooth transition for your business and avoid any potential legal or regulatory issues. Remember to always seek professional advice if you’re unsure about any aspect of the process.
Step-by-Step Guide to Changing a Company Name in Kenya
Now that we’ve covered the importance of rebranding, let’s dive into the process of changing a company name in Kenya. Below is a step-by-step guide to help you navigate this process seamlessly.
| Step | Description | Required Documents | Fees (KES) |
|---|---|---|---|
| 1. Passing a Special Resolution | Hold a meeting with shareholders to pass a special resolution to change the company name. | Minutes of the meeting, signed by the chairman | Free |
| 2. Filing Form CR14 with the Registrar of Companies | Submit the special resolution to the Registrar of Companies. | Form CR14, Minutes of the meeting, signed by the chairman | 1,000 |
| 3. Advertising the Name Change in a Local Newspaper | Publish a notice of the name change in a local newspaper. | Newspaper cutting, Proof of payment | 5,000 – 10,000 |
| 4. Registering the New Company Name | Register the new company name with the Registrar of Companies. | Form CR14, Minutes of the meeting, signed by the chairman, Newspaper cutting, Proof of payment | 1,000 |
| 5. Updating Company Records and Stationery | Update company records, including the company seal, letterheads, and business cards. | N/A | Varies |
Conclusion
Changing a company name in Kenya involves a series of steps, from passing a special resolution to updating company records and stationery. While the process may seem daunting, it’s essential to ensure a smooth transition and avoid any legal or reputational issues. By following the steps outlined above, you can successfully change your company name in Kenya.
At Kopacash, we understand the importance of branding and rebranding. Our team of experts can guide you through the process of changing your company name, ensuring a seamless transition. Ready to take the next step? Get in touch with us today to learn more about our business registration and rebranding services.
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